Eligibility criteria for the Candidates
BOD Candidates:  Must have become Life Members on/before December 31, 2021
Executive Committee Candidates
a) Must have become Life Members on/before December 31, 2022.
Or
b) Must have been Members in 2022 and 2023 with membership fee for year 2022 paid on/before December 31, 2022, and membership fee for year 2023 paid on/before March 31, 2023.

Nomination requirements for the Candidates
Self-nomination form along with a passport-size photo and a short biography (up to 500 words) that includes: their vision, past service to TRICIA, future service ideas/plans, and any other not-for-profit experience, if applicable. No use of TRICIA logo or any TRICIA property.

Nomination Submission and Election Schedule

• TRICIA NEC will send details of Nomination process including Election Guidelines and Nomination Forms by email to the TRICIA Members on September 20, 2023.
• Interested candidates must send their Self-nomination forms, including the photo and short biography as stated above, by email to tricianec2023@gmail.com latest by September 27, 2023 4:00 PM EST or to NEC mailbox at TRICIA NEC ‐ 2023 P. O. Box 5017 Halfmoon, NY-12065 postmarked by September 27, 2023.
• NEC in concert with TRICIA Secretary will verify Self-nominations received. The list of self-nominations sent by email will be published on the website by the end of the day on September 27, 2023.
• Self-nominations sent by post will be collected on September 30,2023 and Announcement of final list candidates to TRICIA members (by email with website link) on September 30, 2023.
• Self-nomination withdrawal date is October 2, 2023 before 4.00 PM EST by email only at tricianec2023@gmail.com.
• Final list of contestants will be posted on TRICIA website and TRICIA Members will be informed by email by October 2,2023.
• Absentee Ballots Request will be accepted only via email at tricianec2023@gmail.com from 10:00 am on October 3, 2023 until 4:00 pm on October 11, 2023  directly from the member. Only one email per household. Please write the name and address of the requester in the email.
• Absentee Ballots will be mailed out on October 12, 2023.
• Absentee Ballots must be returned post marked on or before October 21, 2023.
• Elections will be held on October 29, 2023 (11:00 am until 4:00 pm) at the Hindu Cultural Center, Albany, NY.
• Election Results will be announced on October 29, 2023.

Eligibility to Vote:  All members who paid membership on or before August 31, 2023 are eligible. Membership List will be available in TRICIA website.

No Canvasing on days of the election inside the premises of HCC or in the parking lot. Candidates are not allowed inside the room where the voting will take place. Candidates can designate one person for observing election and voting. The designee’s are not allowed to do any type of canvasing. Designee’s information must be communicated to NEC two days prior to the election date (October 29, 2023).
All correspondence regarding change of address, membership, and such needs to be addressed to the TRICIA secretary-contact@triciany.org. Any questions related to nomination and election process etc should be directed to TRICIA NEC via email at tricianec2023@gmail.com. All other questions will be directed to the board for clarification.